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Executive Assistant to Managing Director , Leading Healthcare C

Job Title: Executive Assistant to Managing Director , Leading Healthcare C
Contract Type: Permanent
Location: Shanghai, China
Industry:
Salary: Negotiable
Reference: CZ202053_1518417495
Contact Name: Cherry Zhu
Contact Email: czhu@profileasia.com
Job Published: February 12, 2018 14:38

Job Description

Our Client, one leading Medical Device Company is seeking a Executive Assistant to Managing Director, Profile Search & Selection is acting as Employment Agency in relation to this vacancy.

Location: Shanghai

Report to: Managing Director

Job Summary

  • The Executive Assistant provides highly skilled, diversified, confidential, and administrative support to MD.
  • Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve MD of administrative responsibilities and details.
  • Assists with highly confidential functions including overseas meetings. Compiles, formats, and prepares meeting materials, contracts, minutes and records.
  • Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials.

Job Requirements

  • Schedules/attends appointments and coordinates arrangements for meetings, conferences and travel.
  • Answers telephone, screens calls, takes messages and receives visitors.
  • Prepares, composes and types letters, memos, contracts and other Company correspondence; maintains correspondence file; types confidential information.
  • Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities.
  • Establishes and maintains highly confidential files and contracts.
  • Researches information and prepares data and special reports, providing analysis and summarizing data.
  • Compiles and formats reporting for MD.
  • Prepares and distributes MT meeting minutes, contracts, and records.
  • Communicates and coordinates with internal departments, outside organizations and customers in order to resolve issues and concerns and to relieve MD of administrative details.
  • May provide administrative support to other departments, functions and areas as necessary.

Qualifications

  • Bachelor's degree above. 8+ years of working experience.
  • PC skills, including proficiency with Word, EXCEL, PPT.
  • Excellent communication skills, both written and verbal in English and Chinese.
  • Strong organizational skills.
  • Ability to work initiatively and independently. Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects under pressure.

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